Administrative Assistant
Position currently filled but still taking applications.
Location: St. Petersburg, FL

Job Description: We are seeking qualified, experienced and motivated candidate for the position of Administrative Assistant for a federal government client. Duties of this position include:

• Answer and route incoming calls as appropriate;
• Maintain and update paper and electronic files;
• Duplicate materials;
• Process timekeeping records and travel orders;
• Provide action agencies and applicants project status information when requested;
• Prepare and process incoming and outgoing mail;
• Develop and periodically update standard operating procedures;
• Update and maintain tracking databases (e.g.; PCTS)
• Review letters, biological opinions, memos, marine mammal letters, and listing documents prior to final distribution;
• Track documents through clearance/approval process and maintain consultation database;
• Conduct literature research;
• Maintain database of PRD authorized critical habitat modifications, authorized el\dangered species takes, and take reports;
• Assist with the development of species of concern factsheets;
• Review/track ESA Section 6 documents through approval/clearance process;
• Distribute Marine Mammal Authorization Program certifications;
• Assist with determining compliance of project design criteria of programmatic consultations and calculate cumulative impacts from programmatic consultations;
• Attends staff and branch meetings;
• Compiles records, organizes and maintains filing systems (including electronic filing) of consultation documents;
• Conducts data analysis and prepares summary reports, graphs, maps, and interpreted information products for a variety of audiences;
• Coordinates and communicates, both orally and in wri ting, with agency staff and other governmental and non-governmental organizations;
• Complies with document retention and IT security requirements;
• Uses Microsoft Office software programs, electronic file management system, and maintains the electronic calendar.

Education: High School Diploma required. College level degree and or certifications in a related field preferred.
 
Experience: Three (3) or more years of administrative support experience.

Security Clearance: Must be able to pass a criminal background investigation.
 
U.S. Citizenship: Must be a U.S. Citizen.