Jamison Professional Services, Inc. (“Jamison”) is currently seeking a qualified and motivated candidate for the position of Accounting Clerk III.

Job Title: Accounting Clerk III – Little Rock, Arkansas

DESCRIPTION OF SERVICES:

The Accounting Clerk III maintains journals or subsidiary ledgers of an accounting system and balances and reconciles accounts. Typical duties include one or both of the following: 1.) reviewing invoices and statements verifying information, ensuring sufficient funds have been obligated, and if questionable, resolving with the submitting unit determining accounts involved. The review will include coding transactions, and processing material through data processing for application in the accounting system; 2.) analysis and reconciliation of computer printouts with operating unit reports (contacting units, researching causes of discrepancies, and taking action to ensure that accounts balance). Supervisor provides suggestions for handling unusual or non-recurring transactions. Conformance with requirements and technical soundness of completed work are reviewed by the supervisor or are controlled by mechanisms built into the accounting processes.

REQUIRED AND DESIRED KNOWLEDGE, SKILLS, AND ABILITIES:

Minimum Experience: 0 to 1 years’ experience.

Minimum Education: High School degree or equivalent experience at 1.5 years’ experience per year of education.

Minimum qualifications:

• Possess valid state issued driving license.
• Proficient in word processing.
• Knowledgeable and experienced in utilizing a variety of computer hardware and software applications, such as Microsoft Windows, Word, Excel, and Access.
• Able to use e-mail and internet browsers.
• Knowledgeable and experienced in operating small office machines, such as calculators, fax machines, scanners, and copy machines.
• Knowledgeable and experienced in general office procedures, such as preparing reports, spreadsheets, and filing.
• Skillful in working with the general public.
• Capable of working independently.
• Possess basic telephone skills.
• Maintaining an electronic or hard copy filing system.
• Mail management and distribution.
• Ability to gather information and complete NRCS specific forms.
• Operate a sedan, SUV, and pick-up truck.

Preferred qualifications:

• Knowledge of accounting principles and processes.
• Knowledge of agency specific software such as Pro Tracts, NEST, FMMI.

JOB DUTIES AND RESPONSIBILITIES:

• Reviewing invoices and statements submitted by partner organizations requesting reimbursements, verifying information, reconciling accounts, and submitting properly completed invoices and payment checklists to the National Accounts Payable Services Branch in coordination with the Grants and Agreements Services Branch.
• Maintaining hard copy and e-files as well as ledger balance sheets and ensuring properly documented and coded transactions are charged against the correct funding obligation line.
• Preparing necessary state level documents for new agreements, working closely with partners to develop statements of work, budget narratives, completing required budget forms and routing for review and approval. This includes preparing and funds available statements and ensuring agreement obligations balance with approved agreement budget sheet.
• Develops and maintains tracking spreadsheets and budget tracking sheets, works closely with Financial Management Specialist to ensure agreements are tracked and obligated timely.
• Processes quarterly accruals for all active open agreement obligations.
• Assist partners and ensures receipts of properly completed quarterly SF 425 reports.
• Processes agreement close out documentation including fund de-obligation requests.
• Responds to audit calls with accurate and timely information.
• Some interaction with the general public in an office setting Provide excellent and prompt customer services to external and internal customers.
• Maintaining office files, manuals, handbooks and reference library, both paper and electronic, according to NRCS and department guidelines and requirements.
• Answers telephone, greets visitors and signs for incoming deliveries.
• Utilizing a variety of computer hardware and software applications and small office machines, to include agency specific software such as Pro Tracts, NEST, FMMI, and locally developed Excel databases to extract information needed to develop reports related to program tracking and balancing of funds committed and expended.
• Contractor shall have proficiency in the Microsoft Office Suite software, specifically Microsoft Outlook, Word, Excel and Access. The contractor shall demonstrate the use of appropriate language to communicate ideas in words and print based on the audience and situation.

HOURS OF OPERATION

Work shall be performed Monday through Friday, except Federal holidays and other days NRCS offices officially close. Typical work hours are 8:00am to 4:30pm, however, daily schedules shall be coordinated between the appropriate NRCS manager and the contractor. Daily schedules should allow for a 30-minute lunch period and 15-minute mid-morning and mid-afternoon break period. Once work schedules have been set, there shall be no deviations without prior written approval by the Contracting Officer. Contractor personnel shall identify themselves as “contractor(s)” during the designated hours of performance.

Weather and security closures by their nature usually arise without advance notice. As such, the Government will notify the Contractor as soon as possible once any closures have been announced. At times the Contractor’s employees may need to work in excess of 40 hours per week to support surge requirements. Overtime must be requested and approved in advance by the government. The Contractor must ensure this contingency can be met.

PRIMARY PLACE OF PERFORMANCE:

The primary location for NRCS operations is the State Office located in Little Rock, AR at the following address:

USDA – Natural Resource Conservation Service

700 W. Capitol Avenue, Suite 3416

Little Rock, AR 72201.

TRAVEL:

Contractor may be required to travel to alternate locations to perform administrative duties within a 50-mile radius from their primary duty location. The government shall provide a vehicle for transportation and travel/work shall be accomplished within the contractors regularly scheduled tour of duty. The contractor shall be provided with local addresses for the field offices upon contract award.

TELEWORK:

Telework can be approved and performed on an as needed base. Telework can be used as a means of achieving work requirements outside of the primary office to include alternate worksites and/or employees’ homes. Teleworking is not an entitlement, but rather a management option.

Participant must protect all data and equipment issued for conducting business.

Clearance Level Required: Must be able to pass a Federal Background check.

JAMISON CORPORATE OVERVIEW:

Jamison Professional Services, Inc. (Jamison) is a Service-Disabled, Veteran-Owned Small Business (SDVOSB), certified Minority Business Enterprise (MBE) headquartered in metropolitan Atlanta, Georgia. We specialize in providing professional management, administrative, healthcare, court reporters and transcriptionist experts, and document/ record and telehealth operational support solutions to U.S. Government, State, and commercial clients. Jamison is a nationwide professional staff augmentation company, that helps commercial clients and government agencies expand their talent acquisition reach by sourcing, assessing, developing, and managing the talent that enables them to be successful.

Jamison offers a wide range of employment opportunities in the commercial and government sectors. We seek employees who share our values of service excellence, integrity, and professionalism.

Jamison affords equal employment opportunity to all individuals, regardless of race, creed, color, religion, gender, national origin, ancestry, age, marital status, veteran status, disability, medical condition, gender identity, or sexual orientation. Our employees, as well as applicants and others with whom we do business, will not be subjected to sexual, racial, religious, ethnic, or any other form of unlawful harassment and/or discrimination. In addition, Jamison adheres to the equal employment opportunity requirements of all states and localities in which it does business.

Jamison’s commitment to equal opportunity is applied through every aspect of the employment relationship, including, but not limited to, recruitment, selection, placement, training, compensation, promotion, transfer, termination, and all other matters of employment.

Applicants may be required to successfully complete an online assessment to determine qualifications for positions requiring specific skills.

All applications must be submitted through our application system at: https://www.jps-online.com/apply-now/