Jamison Professional Services, Inc. (“JPS”) is currently seeking qualified and motivated candidate for the position of an Administrative Assistant.

Job Description:
Position currently filled but still taking applications.

Duties to be performed shall include, but not limited to the following:

Data Entry/Budget Tracking and Monitoring

The Contractor shall: enter data and perform budget queries and download reports using Commerce Business System (CBS), Management Analysis and Reporting System (MARS), and other systems; assist with monitoring of financial information to be entered into CBS and MARS;  monitor and track commitments, obligations, and expenditures for office and laboratory support functions and for the preparation of budget reports; assist with expenditures and cost records; assist with reconciling budget execution information with accounting data; assist with resolving variances; and assist with preparing documents for cost adjustments; assist with continuous monitoring of variances between allocations and obligations for reimbursable projects; fulfill processing and filing procedures for the management of reimbursable projects; assist with reviews and analysis of historical facility operating data and trends to prepare estimates and projections for future annual operating budgets..

Procurement

The Contractor shall assist with the procurement of equipment and supplies by performing the following tasks: assist with reconciling purchase cards; assist the administrative staff in notifying staff of missing receipts and CD-435 procurement documents needed for reconciling monthly bank card transactions; monitor and track an inventory of all office supplies ordered to support the administrative and scientific activities.

Property

The Contractor shall provide assistance to the Property Custodian with performing Property Inventories; utilize life cycle asset management systems such as Sunflower and software including data input, processing adjustments and corrections and creation and retrieval of reports; on a daily basis; work with personal computers to search for records, input data, extract reports, identify errors and keep property accountability records current and accurate; review and verify the accuracy of the Unreconciled Payment Report (UPR) transactions on a daily basis, to include but not limited to, inventory asset additions, changes, retirement as well as the User Defined Field (UDF) changes and asset value dollar changes, and review uploaded source documentation supporting these actions for accuracy and acceptability. Monitor UPR for payments made against specified accountable object class codes (e.g. 30-XX-XX-XX); process the UPR weekly reports on any purchase that remains un-reconciled and email SEFSC’s Property Custodians (PC), Property Accountability Officers (PAOs) and Deputy Center Director; successfully complete annual Property, Ethics Rules, IT Security and Safety and Environmental Compliance training.

Clerical

The Contractor shall perform office automation functions using software and equipment to carry out secretarial, clerical and other office functions that support administrative functions and transactions of the SEFSC/Beaufort Laboratory. Specific duties shall include but not be limited to: word processing, database entry and management, spreadsheet formulation, record keeping, stenographic note taking, mail handling, file keeping (including updating records), desk-top publishing, graphics creation, administrative procedures compliance, visitor reception, telephone answering and other office support activities. 

The Contractor shall assist the employee training certificates; provide administrative support to ensure effective operations to include maintaining office files; typing correspondence, reports and other documents; schedule meetings; make photocopies; scan documents: fax documents; and assist in selecting, procuring, and controlling inventory for office supplies; maintain and update facility staff directories, phone lists, mailing lists, office assignment lists, cell phone lists, and the organizational chart.  The Contractor shall also be required to keep records and files up-to-date, orderly and organized in accordance with established procedures and dispose of old files in accordance with the guidelines.

Mail Support

The Contractor shall: check the mail room daily for outgoing mail to be metered; meter outgoing mail as needed; receive all incoming mail and delivery service packages and distribute to the personnel; prepare shipping labels for the personnel. 

Reception

The Contractor shall: perform as a receptionist as needed; greet all visitors to the Laboratory main facility, request the purpose of the visit, request the name of the employee to be visited, and contact the employee by phone to provide notification/verification of visitors; request and check the identification of each visitor against official photo identification (e.g. driver’s license) and ensure that visitors complete an entry on the visitor sign in sheet; ensure that the visitors also sign out on the visitor sign in sheet upon leaving the facility; answer and route calls coming through the front desk receptionist phone line.

OTHER : All candidates are subject to a criminal background check, reference checks, and drug screening as required by the client. Benefits available and excellent wage.

JPS Corporate Overview:
Jamison Professional Services, Inc. (“JPS”) a CVE Certified Service-Disabled Veteran Owned small business, is a customer driven firm with an extensive record of providing superior professional support services to our clients, supporting single and multiple nationally and internationally requirements. JPS consistently and successfully delivers qualified employees to numerous Federal agencies as well as other public and private sectors across a broad field of occupations and disciplines.

JPS offers a wide range of employment opportunities in the commercial and government arenas. We seek employees who share our values of service excellence, integrity and professionalism.

JPS affords equal employment opportunity to all individuals, regardless of race, creed, color, religion, gender, national origin, ancestry, age, marital status, veteran status, disability, medical condition, gender identity, or sexual orientation. Our employees, as well as applicants and others with whom we do business, will not be subjected to sexual, racial, religious, ethnic, or any other form of unlawful harassment and/or discrimination. In addition, JPS adheres to the equal employment opportunity requirements of all states and localities in which it does business.

JPS’s commitment to equal opportunity is applied through every aspect of the employment relationship, including, but not limited to, recruitment, selection, placement, training, compensation, promotion, transfer, termination, and all other matters of employment.

Applicants may be required to successfully complete an online test to determine qualification for positions requiring specific skills.

Please DO NOT contact JPS regarding this opportunity. All applications must be submitted through our applications system at: http://careers.jps-online.net/x/openings